Wednesday, 13 May 2020

Maintenance is needed in an organization and in daily life?

Why Maintenance is needed in an organization and in daily life?
    Maintenance is the process of maintaining something or
somebody. It may mean the state of being maintained and the term also refers to looking after somebody financially. Maintenance is needed in an organisation as it is an important component of a well functioning production. It helps companies maintain their resources while controlling time and costs to ensure maximum efficiency of the manufacturing process, the utilities and related facilities. For example, there are many types of equipments that are used in the commercial kitchens which need to be kept in a working position so that they can provide the appropriate service. Thus, regular equipment maintenance helps restaurants in maintaining their regulatory compliance.
   Maintenance is needed in an organisation and in daily life due to various reasons and mainly because of:
·         Operator and Machine Safety
By performing regular preventive maintenance, we will always be assured that our equipments will operate under safe conditions, both for the machine and the operators.  Possible issues can be cut off before it tends to cause any harm, without taking any chance.
·         Machine Efficiency
With normal wear and tear, machines can cause lower efficiency. Proper preventive maintenance management will assure you of the optimal working conditions of the equipment and moreover, conserves its life span.
·         Time Savings
Planned preventive maintenance management will reduce the actual downtime caused by the breakdown and further enhance the products that too in less time, thereby, saving a lot of time. Preventative maintenance will consume less time than the time taken in emergency repairs and replacements.
·         Quality Assurance
Maintenance is an important factor in quality assurance and in some cases determines the long-term success of a company. Poorly maintained resources can cause instability and partially or completely halt the production. Malfunctioning machines or complete breakdowns can become a costly process for most companies.
Maintenance in an organisation consists of:
·         Board maintenance
Maintaining regular contact with the Board and keeping it informed, assisting Board involvement in the organization, and sustaining relationships with individual Board members are all ongoing tasks that need to be addressed regularly.
·         The work of the organization
Each day, whether our organization runs programs, provides services, or pursues advocacy, we have to make sure that the right people are in the right places at the right times to do the work of the organization. In addition, someone has to carry out the everyday procedures that make evaluation possible.
·         Fiscal management
Someone has to keep track of finances and make sure that the books are kept properly, that employees and bills get paid, that income gets to the bank, and that there's enough money in the checking account to keep operating. Someone also has to keep track of grants and contracts, and be responsible for contact with funders.
·         Personnel management
Handling problems among staff, keeping current on what everyone's doing, maintaining a positive organizational climate, arranging or overseeing supervision, organizing staff development, evaluating staff performance, and generally making sure that everyone is happy and focused.
·         Relationship with the larger community
The organization's relationship with the community it serves needs to be fostered constantly. We must continually keep the organization's profile high, inform the community of what we do and of the needs of the target population, make friends and allies, and communicate with the media if we are going to get the community support you need.
·         General logistics
Somehow in the midst of everything else, the floors have to get swept, equipment has to be maintained and repaired, paper and other supplies have to be ordered before they run out, errands have to be run etc.
·         The spirit of the organization
An invisible maintenance task is that of maintaining the passion for the work and the belief in the vision and mission that drive most grass-roots and community-based organizations. This is almost always the work of the leaders.
  
   Moreover, the future of maintenance in organizations and in daily lives is amazing. World class companies already have taken a game-changing approach, implementing a new service business model to change maintenance systems into smart service and asset management solutions. They reduce downtime and provide the ability to look ahead at the quality of products before they ship by closely watching equipment performance and machine wear. Rather than reactive maintenance of failure and fixing, companies can indeed move to predict and prevent maintenance.

Attended webinar by Dipika and made a summary.
Summary: The session conducted today was about how to say no. We tend to agree with whatever people say around us due to fear of rejection and missing out. Moreover, we also tend to feel guilty to say no when someone asks us to do something. Young children and toddlers easily say no as they do not over think. By saying yes in situations we should be saying no, we sacrifice our time and values in it. While saying no, we should not be rude but be honest and open. We should not say no because of ego issues or just because you want to say no. She also cited many real life examples such as an employee saying no to his manager etc. Thus, the session today was very useful.

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